Statutes

1. Aim

The goal of the International Committee for Insurance Medicine (ICLAM) is to provide a renowned international platform for:
  • Bringing together international experience in insurance medicine.
  • Applying advances in medicine and regulatory and societal aspects to insurance business.
  • Facilitating discussion of topics with a clear relevance to insurance business.
  • Promoting exchange of knowledge with other disciplines.
  • Promoting teaching of and research into relevant aspects of Insurance Medicine.
  • Supporting existing and promoting new societies, associations, or groups of people involved with Insurance Medicine internationally.
  • Fostering the personal relationship of its members.
  • Exploring academic pathways in Insurance Medicine.

To achieve these goals, ICLAM will engage in the following activities:

  • Organising a triennial international conference in Insurance Medicine, rotated to different hosting countries.
  • Utilising as many of the latest tools of communication as practically feasible.
  • Pursuing multiple educational options or academic pathways.

2. Structure

ICLAM membership will be available to all persons involved in insurance, in the areas of underwriting, claims assessment, product development, product pricing, insurance medicine advisory functions and related risk management functions. This includes insurers and reinsurers, as well as individual- and group risk environments.
 
The management of ICLAM is vested in the ICLAM Board. The Board will be supported by the ICLAM Bureau. The Board may also appoint Advisory Board Committees from time to time as it sees fit.
 
The structure is depicted in Annexure 1.

2.1. ICLAM Board

2.1.1. Members

The Board will consist of 6 to 9 members:
  • President
  • President-Elect
  • General Secretary with Portfolio Administrative Issues
  • Board member with the following Portfolio's:
    • International Networking and Relationships
    • Marketing
    • Financial resources
    • Quality control of ICLAM events
    • Logistics and Website
    • Education
  • Temporary Board member for head of National Organising Committee of the ICLAM Conference with 3-year term.

2.1.2. Apointment of Board Members

The first ICLAM Board will be appointed by the current ICLAM President.
 
Replacement members for outgoing Board members will be appointed by majority vote by the existing ICLAM Board from existing Bureau members.
 
Membership to the ICLAM Board will be restricted to doctors in Insurance Medicine only.

2.1.3. Term of Office

The term for Board members, Vice-Presidents, General Secretary and Treasurer will be 6 years. This may be renewed with consent from the relevant member, supported by a majority vote of the existing Board.
 
The term for the President will be 6 years. This term is not renewable. After the term as President, such a person will become a Board member again, subject to the terms of Board members.
 
The President-Elect will be nominated by the President at the beginning of his term. The nomination will be ratified by the Board by majority vote.
 
The outgoing President will be replaced by the President-Elect.
 
The Board may deviate from these rules of nomination and appointment by two thirds majority vote.
 
The term for the head of the local National Organising Committee (NOC) as a temporary Board member will be 3 years. This will typically be the three years leading up to the year the conference is held.

2.1.4. Functions

The main functions of the Board are summarised in Annexure 2. These functions may be changed from time to time by majority vote of the Board.
 
Each Board member in charge of a Portfolio will ensure that a full written report is submitted annually to the whole Board on the activities of the Portfolio Committee for the past year, and plans for the year to come. This report should be submitted to the General Secretary at least one month prior to the annual Board meeting.

2.1.5. Decision making

All Board decisions will be made according to majority vote. A quorum of votes will be required for each decision taken. A quorum shall constitute participation of at least two thirds of the Board members in office for each voting process.

2.1.6. Meeting frequency

ICLAM Board meetings will take place as and when necessary, but at least once per calendar year.
 
Notice of any ICLAM Board meeting will be distributed to all Board members by the General Secretary at least two months prior to the meeting.
 
The agenda of each meeting and all supporting documents will be sent to all Board members at least one month prior to the meeting.
 
The President may approve any urgent or last minute agenda items to be added to a meeting after the documents have been circulated.

2.1.7. Board Portfolio Committees

Each Board member with an assigned portfolio may appoint a Portfolio Committee as required. Each Portfolio Committee will report to the Board member assigned with the appropriate portfolio.
 
Portfolio Committees may be recruited from Bureau members or general members of ICLAM, and may include independent experts if required. Portfolio Committees will have specific mandates assigned to them, and all decisions or actions recommended by Portfolio Committees will need full Board approval.

2.2. ICLAM Bureau

2.2.1. Bureau members

Any country that wishes to participate in ICLAM activities, may be represented by one member on the Bureau.
 
The number of Bureau members will depend on the number of participating countries, and the maximum number of Bureau members is not limited.
 
The Bureau will be led by a Chairperson, who should also be a Board member.

2.2.2. Appointment of Bureau members

The first ICLAM Bureau under the new constitution will consist of the existing Bureau members, except for those Bureau members taken up in the ICLAM Board.
 
The first Chairperson of the Bureau will be appointed from the members of the first Board by the President. Thereafter the Bureau will be given a list of available Board members from which to elect a new Chairperson.
 
Each Bureau member will represent his/her country. Only one representative per country will be allowed on the Bureau. Countries that have Board representation may have an additional Bureau member. Additional members for countries not yet represented should be nominated by the insurance industry body of the relevant country. If no industry body exists in a country, delegates may be nominated by any insurer or reinsurer of such a country, or by existing Bureau or Board members.
 
Each nomination for a new Bureau member needs to be approved by majority vote of the ICLAM Bureau.
 
Bureau membership is available to insurance medical advisors, underwriters, claims assessors or actuaries.

2.2.3. Term of office

The term for the Chairperson of the Bureau will be 6 years, and can be renewed for another term if unopposed.
 
The term for Bureau members will be 6 years in cases where alternative nominations have been received (as described in paragraph three under item 2.2.2). The Board will then decide to replace such a Bureau member with the new nomination or not.
 
When no new nominations have been received for a specific country, the term of the current Bureau member will automatically be renewed for another 6 years after the initial term. This process may be repeated.
 
The Chairperson of the Bureau will be elected by majority vote of the Bureau members, from the available list of Board members for this function.

2.2.4. Functions

The function of Bureau members is to serve as a link between ICLAM and the local insurance community in his/her country. In this capacity, Bureau members shall convey matters of interest or issues that need to be addressed, either from ICLAM to his/her country, or vice versa. Bureau members will also fulfil any advisory function to ICLAM when required by the Board.
 
Bureau members will also be called upon for contributions to the ICLAM newsletter, ICLAM website functionalities, ICLAM conferences and/or Board Committees.
 
Bureau members will have no voting rights on Board matters.
 
The Chairman of the Bureau will act as coordinator for purposes of communication with all Bureau members.

2.2.5. Decision making

All Bureau decisions will be made according to majority vote. A quorum of votes will be required for each decision taken. A quorum shall constitute participation of at least 66% of Bureau members in each voting process.

2.2.6. Meeting frequency

Bureau meetings will take place with every ICLAM Conference, usually the day before the start of the conference.
 
Notice of any ICLAM Bureau meeting will be distributed to all Bureau members by the General Secretary at least two months prior to the meeting.
 
The agenda of each meeting and all supporting documents will be sent to all Bureau members at least one month prior to the meeting.
 
The President may approve any urgent or last minute agenda items to be added to a meeting after the documents have been circulated.

2.3. General ICLAM Membership

2.3.1. Members

General ICLAM membership is accessible to all persons involved in long term insurance, in the areas of underwriting, claims assessment, product development, product pricing, insurance medicine advisory functions and related risk management functions. This includes insurers and reinsurers, as well as individual- and group risk environments.
 
The number of general members is unlimited.

2.3.2. Approval of members

Application for general membership must be done through the ICLAM website at www.iclam.org. Each application will be approved and notified by the ICLAM webmaster.
 
Members will pay no membership fees.

2.3.3. Term of membership

There is no limitation to term of membership.

2.3.4. Functions

Members will enjoy the benefits and share in the expertise of a community of experts with a common interest. Members will have access to the ICLAM website, newsletter, conference presentations, forums, blogs, academic pathways and other ICLAM privileges to be developed.
 
Members can submit proposals or comments via the website regarding any of the aforementioned issues. Members can refer any new challenge, risk or issue to the representative of their country on the ICLAM Bureau for further action or attention by ICLAM.

2.3.5. Decision making

General members have no voting rights.

2.3.6. Meeting frequency

There will be no meetings for general members, and they will function as a virtual community in long term insurance matters. The triennial ICLAM conference will be the most appropriate meeting venue to exchange ideas.

3. Finances

Income shall be derived by means of an ICLAM levy charged to the local organising committee of each ICLAM conference, and membership fees if any. The details of the levy are described in the financial Governance Document, attached as Annexure 3. This document also describes the financial government processes and expenses that may qualify for ICLAM funding. Any changes to the Financial Governance Document must be approved by a majority vote of the ICLAM Board.

4. Liabilities and Privileges

A description of the roles, responsibilities and liabilities of the ICLAM Board and Bureau, and that of the local organising committee of each ICLAM conference, is outlined in the Conference Guidelines published on the ICLAM website.
 
This Guideline will be accepted, and changed as required by majority vote of the ICLAM Board.

5. Changes to the Statutes

No changes can be made to the ICLAM Statutes without a two-thirds majority vote of a joint meeting of the ICLAM Board and Bureau members.
 
§ § §
 
These Statutes are duly accepted by unanimous vote of the current ICLAM Bureau and Committee, on Sunday May 26, 2013, in Madrid.
 
President: Dr. Fabrice Chouty
General Secretary: Dr. Pieter Coetzer
President-Elect: Dr. Detloff Rump

 

Annexures

Annexure 1

See the graph at the bottom of this page.

Annexure 2

Functions of the ICLAM Board

Board members will have the following portfolios. Some of the portfolios may be assigned to the President, Vice-President or General Secretary without appointing an additional Board member.

a. International Networking and Relationships

  • Networking internationally
  • Assistance of local insurance bodies

b. Marketing

  • Promoting ICLAM, increasing awareness
  • Increasing number of members

c. Financial resources

  • Management of ICLAM funds, in conjunction with the Treasurer
  • Assistance with securing sponsorships
  • Collection and management of conference levies
  • Control of event budgets
  • Financial governance

d. Quality control of ICLAM events

  • Updating conference guidelines
  • Supervision of conferences
  • Transfer know-how to next conference
  • Maintain regulatory balance between local organising committees and ICLAM board

e. Logistics and Website

  • Publications other than e-newsletter
  • Wiki ICLAM
  • Discussion groups on website
  • Web meetings

f. Education

  • Publications
  • Comments / conclusions after ICLAM conferences
  • Academic pathways

Annexure 3

ICLAM Funds : Financial Governance Document

Published in the special section for Bureau members

Annexure 1

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